SoftMaker logo

Tips and tricks: Printing booklets with TextMaker

Monday, 18 July 2016 07:00

Dear SoftMaker customers:

In the second part of our "Tips and tricks" series, Klaus Bailly, our guest author and a SoftMaker volunteer, explains how you can print out a multi-page TextMaker document in the form of a booklet: namely by fitting two regular pages each on each side of an A4 or Letter sheet. The objective is to receive a stack of printed pages, which can be made into a booklet by simply folding them in the middle.

Proceed as follows:

1. Prepare the document

Although it would seem obvious, you may not use a double-sided layout for your document. This means you should neither make landscape pages with two columns nor text frames placed side by side. While this may look on the screen like an open page from a booklet, it makes the printout as a brochure impossible. Instead, please only use a perfectly normal layout with regular pages.

In TextMaker, call up File > Page setup and checkmark the option "Mirror margins". Next, set the outer margin wider than the inner margin (rule of thumb: one-and-a-half to two times as wide):

Page setup

Please leave the paper size at A4 or Letter. Don't select the desired size of the finished booklet (A5, in this case).

Remember that the pages are reduced in size by half during printout, and therefore choose suitably large font sizes, line spacing and margins for the document.

Tip: Page numbers

If you want page numbers to be printed at the outside margin of the pages, you should call up the command Format > Chapter, and put a checkmark in front of the option "Different left and right pages" in the section "Master pages":

Different left and right pages

Next, go back to the first page of your document and choose the command Insert > Footer. Then click on the button "Insert page number field" in the "Headers and Footers" toolbar:

Headers and footers

Repeat the same operation on the second page of your document. Now you still have to right-align the page number on the odd-numbered pages of your document. So return to the first page of your document, click in the footer and select the button "Right align paragraph" in the "Format" toolbar. As a result, you should now receive a document in which the page numbers are right-aligned on odd-numbered pages and left-aligned on even-numbered pages.

2. Ready for printing!

As a first step, check if your printer driver supports brochure printing. For this, call up File > Print (Ctrl+P), click on "Setup" and look for a setting with the name "Brochure" or "Booklet":

Printer properties

Some printer manufacturers also offer convenient additional options, such as shifting the page margin or splitting up thick "books" into individual layers. Activate the desired settings and click on "Print" – everything else will be done automatically by your printer.

If your printer driver does not support brochure printing, the following workaround can be used: Export your document to a PDF file (File > Export as PDF). Then open this PDF file with Adobe Reader. (If you do not already have Adobe Reader on your computer, you can download it from the Adobe website without charge.) In Adobe Reader, call up File > Print, which opens up the Adobe print dialog.

Click on "Booklet" there:

Print booklets

A special advantage of the Adobe print dialog is its preview function. Without wasting paper, it lets you check on-screen if the result meets your expectations and, if necessary, change the settings appropriately.

Since the front and the back of each sheet must be printed for a proper brochure, a printer with an automatic duplex function is ideal. If your printer does not support duplex printing, you have to print twice. In the print window of TextMaker, first print with the options "Only odd-numbered pages" and "Reverse order". Then you take the printed stack of pages from your printer and print them once more, this time with the setting "Only even-numbered pages" – be sure to switch off the option "Reverse order".


Klaus Bailly

About the author: Klaus Bailly is a former director of the Vogelsang High School in Solingen, Germany. He now lives in the port city of Lübeck where he spends part of the time of his "overactive" retirement as the ever-present SoftMaker Volunteer "Jossi", who helps users in deed and word in our discussion forum. If there is nothing to do there, he supports struggling candidates in the German version of "Who wants to be a millionaire?" by being a Phone-a-Friend lifeline. Yes, he gave the correct answer.

10 comments

  • SoftMaker posted by SoftMaker
    Wednesday, 15 November 2017 08:51

    Rob Beckwith: Thanks for your comment. However, please understand that we can't provide technical support within the framework of this blog. Because of this, we'd like to ask you to contact our support team using the form at http://www.softmaker.com/en/support-assistant/

  • Rob Beckwith posted by Rob Beckwith
    Thursday, 19 October 2017 11:54

    I am editing a large document of close on 3000 pages. Within the document there are comments included in the text that are enclosed in square brackets, [], and are the same size as the rest of the document. I would like to change these comments to a smaller font in italics to distinguish them from the rest of the text. As you can imagine this is a very laborious process. Is there a way that I can write a script to automate part of the process by being able to select the portion of text and then execute the script with a hotkey?

    With kind regards,
    Rob.

  • SoftMaker posted by SoftMaker
    Monday, 19 December 2016 10:05

    Philip: SoftMaker Office 2016 doesn't support Hindi characters or other Indic scripts. However, this feature is on the list for the next version of our office suite.

  • Philip posted by Philip
    Friday, 16 December 2016 11:12

    When i paste hindi fonts in Text Maker, it appears as signs and symbols.
    Kindly advise how to fix this problem.

  • Alvin posted by Alvin
    Monday, 08 August 2016 10:33

    Nice. I like reading this article. I am new here but your articles seem very interesting, so I guess I am going to be a regular reader here :)

  • Wally Simpson posted by Wally Simpson
    Sunday, 24 July 2016 11:49

    The Planmaker and Textmaker Tips & Tricks are most helpful.
    Like the instruction for making up booklets using Textmaker.
    I absolutely love (Softmaker Free Office 2016). I do not use any thing else.
    Like the newer added features.
    Soft Maker continues to improve and is very reliable.

  • Akamai posted by Akamai
    Friday, 22 July 2016 17:49

    Danke Sehr!!!!!!!!!!!

  • Robert Christian posted by Robert Christian
    Wednesday, 20 July 2016 23:31

    Thanks! Very useful instruction.

  • Greg Crowhurst posted by Greg Crowhurst
    Wednesday, 20 July 2016 06:41

    This is the most helpful document, especially on page setup and margins that I think I have ever read.Very, very useful. Many thanks Klaus.

  • Lawrence Gordon posted by Lawrence Gordon
    Monday, 18 July 2016 11:27

    This is really helpful. Thanks a lot!

Leave a comment